Coronavirus COVID-19 Updates for the Annenberg Community
This page is designed to present helpful guidelines, recommendations, and IT tools for faculty, staff, and students of the Annenberg School for Communication in response to the global outbreak of coronavirus disease (COVID-19).
New developments are emerging quickly, and above all, we urge you to follow the recommendations and guidelines from local, state, and federal authorities. In addition, we will update this page as new information becomes available.
Fall Semester Planning
The University of Pennsylvania has issued guidance on Fall Semester 2020. Annenberg will be issuing its own guidance shortly to explain how this applies to the Annenberg School building, classes, and community.
Official Resource Pages for Information on Coronavirus Disease (COVID-19)
The following organizations have set up official coronavirus disease (COVID-19) pages, in an effort to keep the public up-to-date:
- Centers for Disease Control and Prevention
- Commonwealth of Pennsylvania
- City of Philadelphia
- University of Pennsylvania's News and Statements about COVID-19
- Wellness at Penn's Coronavirus COVID-19 Update Page
- University of Pennsylvania Human Resources Page for COVID-19
Resources for Graduate Students
To respond to the needs of our graduate students, the Annenberg School has created this page of graduate student resources. Please note that a Janus login is required to access this page.
Building Hours & Operations
All Penn classes for the remainder of the Spring semester will be held virtually, and all conferences, symposia, and meetings on campus are canceled. In addition, Penn's Summer Session I and 11-week Summer Session will be held virtually.
The Annenberg School building at 3620 Walnut Street will be closed until further notice. All staff are working from home. Faculty, students, and staff who need access to their belongings inside should contact Deborah Porter and Patty Lindner.
All Penn Libraries, including the Annenberg School Library, are closed, though library staff will be available remotely to help with courses, research, and other queries as usual. We are unable to provide access to the physical collection, however, and so the Scan & Deliver and Books by Mail services are temporarily unavailable. Please email librarian Sharon Black with any questions.
If You Are Feeling Sick
In accordance with current guidelines, if you are feeling unwell and do not feel better after 24 hours, seek medical guidance.
Additionally, if you are unable to teach or work remotely due to illness, please contact the following according to your role:
- Standing Faculty: Email firstname.lastname@example.org.
- Lecturer: Email ASCUndergradCourses@asc.upenn.edu.
- Postdoctoral Fellow: Email your faculty sponsor or the Dean’s office. If you are teaching this semester, please also email ASCUndergradCourses@asc.upenn.edu.
- Visiting Scholar: Email your faculty sponsor. If you are teaching this semester, please also contact ASCGradCourses@asc.upenn.edu.
- Staff: Email your supervisor and ASC-HR@asc.upenn.edu.
- Graduate Student: Email your instructors and ASCGradCourses@asc.upenn.edu. If you are also a TF this semester, please also contact the faculty member to whom you are assigned. If you are not feeling better after 24 hours, contact Penn's Student Health Service or your health care provider.
- Undergraduate Student: Email your instructor. If you are not feeling better after 24 hours, contact Penn's Student Health Service or your health care provider.
Penn-HR COVID-19 Resources for Faculty, Staff, and Supervisors
Please refer to the Penn Division of Human Resources webpages listed below for helpful information. Email Donna Burdumy with any questions.
IT Resources for Remote Access
Office 365 (Outlook, Word, Excel, Skype for Business, Teams): PennO365 will allow you to use Microsoft’s productivity suite online or install applications on your local computer. Skype for Business and Teams have built in audio/video conferencing components including screen sharing. Teams is particularly powerful as a collaboration tool. For more information, please visit ISC’s how-to page for PennO365.
BlueJeans: BlueJeans is a powerful videoconferencing suite that allows you to hold virtual meetings with up to 200 participants. For more information, please visit ASC’s BlueJeans Virtual Meetings page.
Zoom: Zoom is a powerful videoconferencing suite that allows you to hold virtual meetings with up to 200 participants (or more, if needed). Annenberg has a limited number of licenses. Please contact email@example.com if you require one. The free version of Zoom is limited in the number of participants and the duration of the call.
Virtual Desktops: Annenberg faculty, staff, and students can use virtual desktops that will allow you to run a version of Windows 10 through your web browser or VMWare Horizon client. These virtual desktops will allow you to connect to your network drives (i.e. H: drive or other shared drives and printers).
Forwarding your PennNet phone: Please find instructions here for forwarding your PennNet phone to an off-campus number. This will allow people phoning your office at Penn to reach you in a remote location.
Penn has enhanced its virtual IT support for students. Click here to read about its 24x7 support by phone or email, with a focus on Zoom, BlueJeans, and Canvas.
Resources for Teaching and Learning
- Canvas: Instructors teaching this semester, and students enrolled in classes at Penn, all have access to Canvas pages for their courses. Penn has produced this guide for faculty, staff, and TAs using Canvas. If you require assistance with your Canvas page, please contact ASCCanvasSupport@asc.upenn.edu.
- Penn Libraries Access and Support: Penn Libraries is working to develop online accesses and resources to help the Penn community. You'll find many of those resources listed here, including the Lean Library browser extension, which allows members of the Penn community the ability to access Penn Libraries's licensed content seamlessly from off campus using your PennKey name and password.
- Penn's Center for Teaching and Learning is maintaining a list of resources and strategies for teaching remotely.
- Undergraduates can now sign up for virtual advising appointments.
- The switch to remote instruction in the context of the pandemic has created vulnerabilities and opoprtunities. Members of the University of Pennsylvania community have created this document to underscore how faculty and students can make a mutual committment to academic integrity, equitable instruction, trust, and respect.