Policies for Termination of Electronic Resources Upon Departure
When members of the Annenberg community leave or graduate, access to school provided electronic resources will be terminated according to the following policies:
Faculty, Staff, Postdocs, Visiting Scholars, Lecturers
Office 365 Email, Desktop, Cloud: account is terminated 60 days after the last day worked
Janus, H:Drive, Shared Drives, Servers & Databases, VMs: account/access is terminated 60 days after the last day worked
Penn + Box: account is terminated immediately after last day worked
Qualtrics: account is terminated 60 days after the last day worked
Access to all Office 365 services, the Janus account, H:Drive, shared drives, servers, and databases is terminated six months after the recorded month of the dissertation deposit (access to Penn + Box and Qualtrics terminates immediately). August (and May) deposits will have access until end-of-day on February 28. December deposits will have access until end-of-day on June 30.
In advance of departure, necessary steps should be taken to copy any needed Office 365 contents to an external or personal device and forward incoming mail to an alternate email account. In addition, any needed data from H:drive, Qualtrics, Penn + Box, etc. should be copied in advance of departure. Data are not stored or archived and will not be retrievable after account termination.
For assistance email email@example.com.
Postdocs, scholars, students, and staff who are engaged in research projects while at Annenberg occasionally continue their collaboration after their employment has ended or they’ve graduated. Project principal investigators and/or student advisors may request an extension beyond the policy termination dates above by completing a Request for Continued Access to Electronic Resources form. Contact firstname.lastname@example.org for more information.